UK PonyCon news – venue change reasons and stalls changes

I said in my post on Thursday that one reason UK PonyCon was trusted was that it fronted up when things were awkward instead of hiding. The excellent Reskell (UKPC comms lead) did just that recently. There's now a Stallholder Clarification article, but that title is a little deceptive as there's quite a bit of info in it that's of interest to all potential attendees. It's only really the first section on carer and helper tickets that's narrowly focused. I'd strongly advise you to read the full piece for yourself, but a few bullet points of things that stood out to me:

• UK PonyCon did not choose to leave Nottingham. Rather, Nottingham Trent University (NTU) was not available for the usual UKPC dates and alternative dates offered clashed with other conventions. UKPC doesn't rule out going back to NTU one day; the language used suggests that relations are still good.
• Reasons for the choice of Birmingham venue. There are quite a few of these, but notable is the extremely central location of the Birmingham Conference and Events Centre. It also has better air circulation systems, which will be good news to those of us who were dropping like flies at last year's auction!
• Running UKPC at BCEC costs more than at NTU. This is given as the (main, anyway) reason ticket prices had to increase. We're not going to get fine details since no significant venue wants its contract details in the public domain, but you can make a few more or less educated guesses about why the cost is higher.
• Reduced stalls space compared with 2024. It seems that the available stalls area is significantly reduced this year compared to what NTU could offer. I suspect it's a painful but necessary trade-off for the other advantages that BCEC brings. But it will mean single tables only, and fewer of them, so be prepared.

There is also a concerning section right at the bottom of the post about certain people having taken it upon themselves to contact the venue directly about booking extra space. Please do not do this! It's really important that concerns and questions go through the UK PonyCon team themselves. A con having good relations with a venue is worth its weight in gold. 

Finally, I'd once again like to compliment Reskell's handling of this. This is how you do it. Front up, give details where you can, be polite but clear and firm, keep your head. They're good at this. No names, no pack drill, but we can all think of other events that would not have dealt with this as calmly and speedily. But as a rule, those events don't survive for 21 years...